Creating Supplier: -
Table Name: AP_VENDORS_ALL
Table Table Name: AP_VENDOR_SITES_ALL
Table Name: PO_VENDOR_CONTACTS
Creating Requisitions: -
Requisition is nothing but a formal request to buy something (like Inventory material,
office supplies etc) needed for the enterprise. Only an employee can create one.
There are two types of requisitions:
Internal Requisition: Internal requisitions provide the mechanism for requesting
and transferring material from one inventory to other inventory.
Purchase requisition: Unlike Internal requisitions, Purchase requisitions
are used for requesting material from suppliers.
Choose the requisition type and enter the Item, quantity, Price details in the Lines tab
Click the Distributions button. Enter the Charge Account.
Save the work. The status of the requisition will now be “Incomplete”. And now theApprove button is highlighted. The requisition needs to be approved first before proceeding further by the concerned authority. Submit this requisition for Approval by clicking on the Approve button. The status will now be updated to “In Process” .The workflow then will send an Approval notification to the concerned person (derived based on hierarchy used—Position or Supervisor hierarchy) using which he can Approve or Reject the requisition..
NAV:- Requisitions > Requisition Summary
Enter requisition number and click on the find button
click find button
We can also check the Action History of requisition (it will show details about who
has submitted, approved and cancelled the requisitions) as below:
Here in this Form we need to enter the all required details like RFQ type close date and
item required for us and send RFQ to the Suppliers by click on the supplier button
Click Supplier Button
Click Price Breaks:-
Purchase Order Tables
How to analyze the Quotations
Here enter the RFQ number and click on find the then the following form will open were
we will approve the required Quotations
Creating Quotation Analysis
There are 4 types of Purchase Orders:
1. Standard PO: A Standard PO is created for one–time purchase of various items
2. Planned PO: A Planned PO is a long–term agreement committing to buy items or services from a single source. You must specify tentative delivery schedules and alldetails for goods or services that you want to buy, including charge account, quantities, and estimated cost.
3. Blanket agreement: A Blanket PO is created when you know the detail of the goods or services you plan to buy from a specific supplier in a period, but you do not know the detail of your delivery schedules.
4. Contract agreement: Contract purchase agreements are created with your suppliers to agreeon specific terms and conditions without indicating the goods and services that you will be purchasing
Creating Purchase Order: -
Choose type as Standard Purchase Order. Enter the Supplier, Buyer. In the Lines tab, specify the line number, line type, Item, quantity, price etc
Here we need to enter all required information and click on the Shipments Button. This is also shown in below figure
Click on distributions
Click Approved Button
Verify the purchase order: -
Purchase order number: -
Click find button:-
Creating receipt for purchase order: -
TABLE NAME:- RCV_SHIPMENT_LINES
TABLE NAME :- RCV_SHIPMENT_HEADERS
Creating Invoice in Payables: -
TABLE NAME: - AP_INVOICES_ALL
Click the Match button to match to either Purchase Order or Receipt
(depending onthe Invoice Match option specified on the PO) and avoid manually entering the invoice.
Enter the PO Number you want match to and click Find.
Select the lines required and click on Match button.
Click on Distribute button to navigate to the Match to Purchase Order Distributions window.
This creates the invoice and you can see the status of the invoice as “Never Validated”. it has to be Validated and Accounted before you can pay it.
TABLE NAME :- AP_INVOICE_DISTRIBUTIONS_ALL
Validating the Invoice:
Click on Actions Button and Select “Validate”. Click on OK button
Create Accounting Entries:
Click on Actions Button and Select “Create Accouting”. Click on OK button.
Now we can see the Accounted status as “Yes”.
You can see the Accounting Entries here: Tools a View Accounting
Accounting Entries Tables:
5) Making a Payment:
Go to the Invoice window and query the invoice you want to pay. You would see
amount paid as 0.00 before you make a payment.
Click Actions button. Select “Pay in full” and click “OK”.
Select the Bank Account and Document. Save the Work
Create Now that the payment is made, when you query for the invoice in Invoice window,
you will the Amount Paid as $4,000.00.
Create Accounting entries for payment.
Click Actions and select Accounting”
Select the void checkbox to cancel the payment.
View Accounting Entries:
In the Payments window, query for the payment.
Tools menuàView Accounting
You can also pay the invoices using Payment Batch screen. Refer to the article “Make AP Payments through Payment Batches”
6)Transfer to General Ledger:
Payables Responsibility > View Requests
Run the concurrent program “Payables Transfer to General Ledger” with the required parameters.