PO Application will be used to capture the purchasing information.
Oracle is developed pre defined forms and as well as Concurrent Programs and other
related programs.Client Directley can use those forms and Programs or client
can customize the existing objects(Forms,Reports,Programs)
During the PO application flow we can find the three types of people
1)Requestor : Employee who require the materials
2)Preparer : Employee who is going to prepare the Document
3)Buyer : Employee who is having the authority to purchase the materials from the
Requisition: is one of the purchasing document will be prepared by the employee when
ever he required the materials or Services or Training and so on.
we have two types of Requisitions 1)Internal
Internal requisition will be created if materials are receiving from another Inventory
inside of the organization.
Purchase requisition will be created while purchasing the materials from the Suppliers.
We will enter the Requisition at three level 1)Header
Open the Requisition form enter the Reqno and select the type at Header level Enter the Items information at line level like Item name,qty,unitprice,tax and so on select Distributions button enter the Distributions details.
Select the Button called Approve button to go for approving the Requisition Document Open the Requisition summary form.
Enter the Reqno select find button we can find the Requisition status wether it is approved or not.
select Tools menu => View Action History to find the history details
Select Tools Menu =>Control option to Cancel the requisition.
RFQ Document:(Request For Quotation)
Once the Requisition is Approved Buyer will prepare thre RFQ document which will be delivered to the supplier. Supplier will respond for that with quotation.
we have Three types of RFQ documents
BID RFQ:This will be prepared for the secific fixed quantity and there won't be any
catalog RFQ: This will be create for te materials which we will purchase from the
suppliers regularley , and large number of quantity. Here we can specify the
Standard RFQ: This will be prepared for the Items which we will purchase only once not very often,Here we can include the Discounts information at different auantity levels.
RFQ Information will be entered at 3 Level
3)Price Breaks(CATALOG,STANDARD) or Shippments (Only for Bid RFQ)
Terms And Conditions:
While creation of the RFQ documents we will select the Terms button and we will enter
the terms abd condition details.
Payment Terms: When Organization is going to make the payment and Interest rates
Fright Terms: Who is going to Bear the Tansportation chargers wether Buyer or Supplier
FOB(FreeOnBoard): If any materials damage or any missing quantity is there then the
the responsiboility of those materials.
Carrier : In which Transportation Company Organization Required Materials
Transportation company Name.
Open the RFQ Form
RFQ and Quotations=>RFQ's
select TYpe and Dates and so on
enter the Items details at line level
select terms button enter the Terms and Condition Details
Select the Price Braks button enter the Price break details
Select the suppliers button enter the suplier details (Who are receiving this Document)
Select the Button called Add from List to Include the supplier list automatically.
Buyer Name : TABLE (Internally buyer ID should pass) - Optional
Due date Curr
Close date Total
creation date User(created_by)
Lineno Item UOM Price Shipno Qty Price Discount
Quotation is another purchasing document we will receive from the Supplier which
contains the supplier quote details , Price, Payment terms and so on.
Whatever the quotations we have received from the supplier we will enter in the system
We have three types of Quotations 1)Bid 2)Catalog 3)Standard
For Bid RFQ we will receive Bid quotation from the Supplier
For Catalog RFQ we will receive Catalog quotation from the Supplier
For Standard RFQ we will receive Standard quotation from the Supplier.
After enter all the quotations in the system management will do quote analysis as per
that one best quotation will be elected as Purchase Order.
Item Name (Table Value set MTL_SYSTEM_ITEMS_B Segment1)
QuoteNo Type Cdate Supplier Site ContactPerson Buyer Created(UserName)
It is one of the Purchasing feature to create the RFQ and PO documents automatically
by using requisition lines.
1)Create Requisition and approve
2)Open the AutoCreate form
3)Select Clear button enter the RequisitionNO
4)Select find button which will shows all the requisition lines
select the lines whatever we want to include into the RFQ
5)select Action = Create to create new RFQ
AddTo to add lines to exisiting to RFQ
6)Select DocumentType = RFQ
7)select Automatic button which will create RFQ document automatically .
Purchase Order :
PO is one of the Main document which will be prepared and approved by the buyer and
send it to the supplier. which contains the following information
terms and Conditions
Distiribution and Shipment Details and so on.
We have four types of Purchase Order 1)STANDARD
Purchase Orders=> Purchase Orders
Open the PO form enter the Inforamtion at header level select line level inforamtion
enter the items and quantity,price details
select shippments button enter the shippment details select the Distributions button
enter the Distribution Detauils.
Select the Button called Approve (Uncheck Email Check Box) , Document will be submitted
open the Purchase Order summary form enter PO number Select Find button we can find
the status of the Purchase order.
Goto Tools menu
Action History => We can find who hs submitted for Approve /Reject /Cancel details
Copy Document => To Create Another PO based on this PO
Control => To Close the Purchase Order or to cancel the Purchase Order.
Purchase Order Report
POno : Buyer:
Potype : Supplier:
ShipTo : Supplier Site:
BillTo : Contact :
Cdate : Status : POTotal :
payment Terms: Fright Charges: FOB: Carrier:
Lineno Item Desc Qty price Shipno ShiptoLoc ShipToOrg Qty Distno Distqty Requestor
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